Proposal Specialist



Who we are

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to the community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.  

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team. 

What We Are Seeking

The Proposal Specialist is a creative and innovative member of Zeidler’s national marketing team. Working within Zeidler’s marketing team, and reporting to the Director of Business Development, you collaborate to plan, develop, and produce compelling proposal submissions. In this role, your strong attention to detail and organizational skills help you distill complex submission requirements into a clear set of tasks and responsibilities that you communicate to the pursuit team. With the National Proposal Manager, you identify the firm’s strategic brand position and key win themes to guide each proposal response. You are responsible for coordinating the contributions of all team members for the pursuit, and ensuring a clear, unified, and compliant proposal response. By contributing to the firm’s marketing collateral and databases, you continuously support the efforts and efficiency of the team. Your duties will include:

Your duties will include:

  • Supporting the Director of Business Development in developing timely, high-quality and competitive proposals in response to RFPs
  • Clearly communicating responsibilities and deadlines to the wider proposal team
  • Designing visual aids in Adobe InDesign and/or Illustrator
  • Coordinating consultant submissions, customizes project profiles and team information
  • Compiling and laying out proposal documents using InDesign
  • Editing and proofreading proposal documents, ensuring compliance with requests
  • Coordinating proposal printing and/or delivery
  • Producing other deadline-sensitive deliverables such as qualifications packages, brochures, presentations and award submissions
  • Updating marketing collateral databases; ensuring valid, current and accurate content including proposal narratives, staff resumes, and project profiles

What You Will Bring

  • Relevant University degree or College Diploma
  • 1–2 years of experience writing proposals is an asset
  • Experience in the architecture, engineering and construction (AEC) industry is an asset
  • Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery
  • Excellent written and verbal communication skills, including superior editing and proofreading abilities
  • Well-organized with excellent attention to detail
  • Strong understanding of graphic design principles including visual composition and typography
  • Excels in a collaborative team environment
  • Proficient with InDesign and document layout. Experience with Microsoft Office and Adobe Creative Suite is required.
  • Have a passion for design and storytelling, and a consistent desire to raise the bar and innovate
  • Value the social impact of architectural design, sustainability, and accessibility, and can express these values in written material
  • Be excited to learn about the AEC industry in order to support competitive analysis

Benefits + Perks

Zeidler believes in a work-life balance and valuing our people with benefits like:

  • PATO Days – enjoy an extra day off on long weekends 
  • Competitive compensation and benefits 
  • Annual profit share
  • Wellness initiatives 
  • Training & education support
  • Mentorship and continuous learning 
  • Social events 
  • Fun work environment and great firm culture… and so much more 

What to do now

If you are a motivated, creative, and inspired individual who has the ambition to grow and enjoys working in a collaborative, exciting, and fast-paced environment surrounded by challenging opportunities, we would like to hear from you. Please apply here!

Zeidler is committed to equal opportunity for all employees and applicants, and stand by our principles for a diverse, equitable and inclusive workplace. Applications from all qualified candidates are welcome and we encourage applications from, but not limited to visible minorities, peoples with disabilities, racialized peoples, Indigenous peoples, and persons of all sexual orientations and gender identities.  

Please let us know if you require any accommodations throughout the interview process. We will make all reasonable efforts to accommodate. 

Project Details