Studio Administrator


Who we are

As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to community and deliver lasting value. With offices in Toronto, Calgary, Vancouver and Victoria, we offer full architectural and interior design services.

Propelled by curiosity and driven by human connection, our creative process is based on cultivating the potential of our team. We nurture our expertise through mentorship and continuous learning. We listen to, consider, and build on each other’s ideas to develop thoughtful solutions that address complex challenges.

Our award-winning work spans a broad range of sectors including academic, healthcare, residential, mixed-use, commercial, cultural and civic. As we continue to grow our national practice, we are seeking talented individuals who embrace creative, passionate, and forward-thinking approaches to join our dynamic team.

What we are seeking

Zeidler Architecture has an exciting opportunity for a Studio Administrator to join our growing team in Calgary. If you enjoy working within a collaborative and knowledgeable team on an exciting range of projects, we want to meet you!

The Studio Administrator will report of the Office Manager and be responsible for a wide variety of administration and front-of-house duties in support of the Zeidler Architecture studio. The individual will perform reception duties in addition to more complex administrative functions such as preparing documentation, coordinating travel, providing administration support, maintaining the corporate filing system, coordinating office events, and communicating with third party providers and vendors.

This role is based at our downtown Calgary studio and requires the successful candidate to work in the office 5 days per week.

Roles and Responsibilities

Front of house:

  • Act as a brand ambassador by handling reception calls in a professional and timely manner, directing as required 
  • Greeting clients in a professional and timely manner, offering them drinks and seating them in assigned boardroom 
  • Receiving and sending mail / courier packages, organizing couriers and courier statement reconciliation 
  • Maintain cleanliness and organization of boardrooms and communal areas throughout the day, including the kitchen (dishwasher) and print rooms 
  • Continual upkeep of visitor sign-up sheet (checking people in and out of the office) 
  • In conjunction with the Office Manager, order office and kitchen supplies

Administrative Support

  • Assist with new hire onboarding, to include updating staff directories and seating charts 
  • Aid in arranging office events, town hall meetings, and lunch and learns, including travel arrangements and catering.
  • Coordination of domestic travel including flights, hotels and transportation. 
  • Maintaining the office filing system and document retention policies, including assisting accounting with project filing 
  • Provide general administrative support to the marketing and management team

What you will bring

  • Minimum of 5+ years of experience as an Administrative Assistant 
  • Intermediate Microsoft Office skills, with an ability to become familiar with firm-specific programs and software  
  • Ability to manage multiple priorities and deadlines 
  • Excellent written and verbal communication skills
  • Excels in a collaborative team environment 
  • Proficiency in collaboration and delegation of duties  
  • Exceptional interpersonal skills  
  • Friendly and professional demeanor 

Benefits + Perks

Zeidler believes in a work-life balance and valuing our people with benefits like:

  • PATO Days – enjoy an extra day off on long weekends
  • Competitive compensation, and extended health and dental benefits 
  • Annual profit share
  • Wellness initiatives
  • Training & education support
  • Mentorship and continuous learning
  • Social events
  • Fun work environment and great firm culture… and so much more

What to do now

If you are a motivated, creative, and inspired individual who has the ambition to grow and enjoys working in a collaborative, exciting, and fast-paced environment surrounded by challenging opportunities, we would like to hear from you. Please apply here!

Zeidler is committed to equal opportunity for all employees and applicants, and stand by our principles for a diverse, equitable and inclusive workplace. Applications from all qualified candidates are welcome and we encourage applications from, but not limited to visible minorities, peoples with disabilities, racialized peoples, Indigenous peoples, and persons of all sexual orientations and gender identities.

Please let us know if you require any accommodations throughout the interview process. We will make all reasonable efforts to accommodate.

Please visit our careers page to see more job opportunities.

Project Details